Swift-HRM

Privacy Policy

Effective Date: 14th October 2025

At Shobi Solutions Pvt. Ltd. ("we", "us", "our", "SwiftHRM", "Service", "Application"), we respect your privacy and are committed to protecting the personal information ("Personal Data") that you share with us. This Privacy Policy explains how we collect, use, disclose, and protect your data when you use our website, mobile application, and related services (collectively, the “Service”) under the domain swifthrm.com.

By using SwiftHRM, you agree to this Privacy Policy and our Terms of Service.

1. Scope of Policy

This policy applies to all individuals accessing SwiftHRM or its website who are not bound by a separate customer agreement. If you are an employee using SwiftHRM under your organization, your data may also be governed by your employer’s privacy terms.

2. Information We Collect

  • Personal Information: Name, email, phone number, company details, and other data provided through forms, contact requests, or registration.
  • Automatic Data: IP address, browser type, device information, and usage data collected via analytics tools.
  • Cookies: Small files stored on your device to enhance experience and analyze website performance.
  • Location Data (Geofencing): For attendance marking, SwiftHRM may use geofencing to verify location only during check-in or check-out. Continuous background tracking is not performed.

3. How We Use Information

  • Provide and manage your account access securely.
  • Support attendance verification using location data.
  • Improve our website, mobile app, and user experience.
  • Respond to inquiries and support requests.
  • Notify you about product updates or system changes.

4. Data Sharing

We do not sell, rent, or trade personal information. Data may be shared only with:

  • Trusted service providers (hosting, analytics, communication) under confidentiality agreements.
  • Authorities, if required by applicable law or regulation.
  • Relevant parties during a merger, acquisition, or business transfer, with proper data protection in place.

5. Data Security

  • Data transmitted through our website and app is encrypted via SSL (HTTPS).
  • Access to stored data is restricted to authorized personnel only.
  • We take reasonable precautions to prevent unauthorized access, alteration, or disclosure.
  • Data is hosted on secure servers with regular monitoring and access control.

6. Cookies & Analytics

We use cookies and third-party tools (such as Google Analytics) to improve website performance, analyze usage trends, and enhance user experience. You may disable cookies in your browser settings, but some features may not function properly.

7. Your Rights

  • Request access to or correction of your personal information.
  • Request deletion of your data, subject to legal or contractual obligations.
  • Withdraw consent for marketing or communications at any time.

8. Children’s Privacy

SwiftHRM does not knowingly collect information from anyone under the age of 18. If such data is identified, it will be deleted immediately.

9. Changes to this Policy

We may update this Privacy Policy from time to time. The most recent version will always be available on this page with an updated “Effective Date.” Continued use of our services indicates your acceptance of any changes made.

10. Contact Us

If you have any questions, requests, or concerns regarding this Privacy Policy, please contact us at:

Shobi Solutions Pvt. Ltd.
Email: helpdesk@swifthrm.com
Website: www.swifthrm.com